NEWS ALERT

HOTEL ACCOMMODATION

HOTEL RESERVATION DEADLINE has expired; for any questions / late requests, please contact : reg@iscfs-distraction2009.com

Rooms have been pre-booked for participants at the Congress hotel and at several hotels in Oxford of different styles and categories.

HOTEL RESERVATION DEADLINE: July 15th, 2009

The Congress Office will be unable to guarantee hotel rooms after July 15th, 2009 however every effort will be made to satisfy even late requests.

Remember: hotels in Oxford are very busy in September!

HOW TO MAKE A RESERVATION

1) by secure online registration and payment, via this Congress Web Site.(Online registration is now closed)

Please note that in order to book online, you have to do it at the same time as your registration and you need to pay by credit card (VISA, MASTER, EUROCARD, AMERICAN EXPRESS).

2) by fax or post: in this case, the hardcopy reservation form here enclosed needs to be completed and sent to the Congress Office accompanied by your payment.

Please click here to download it in pdf format.

RESERVATION PROCEDURE

A full stay prepayment will be required in order to guarantee your booking.
No phone reservations will be taken into consideration.
A confirmation letter will be emailed to you recalling all the information of your accommodation reservation.
The prepayment will be deducted from you total hotel bill upon check-out.
“No Shows” on the first night will automatically cancel the entire reservation and involve the loss of the entire prepayment. Hotels reserve the right to charge you also for the remaining cancelled nights uncovered by the prepayment.
If you shorten your stay, no refund will be made of the cancelled pre-paid room nights.
All guests will be responsible for their own accommodation and incidental charges which are to be settled upon departure from the hotel.

CANCELLATION POLICY

Cancellations must be notified in writing (by mail or fax BUT NOT email) to the Congress Office and are subject to the following conditions:

Up to June 15th, 2009: € 100 / £ 94 will be withheld for administrative fee.
After June 15th, 2009, no refunds will be issued.
No hotel pre-payment refunds will be issued for cancellation or no-show due to failure to obtain a visa.

OFFICIAL HOTELS and RATES

All rates are indicated in Euros (€) and in POUND STERLING (£), per night and per room and breakfast prices are per person per day. VAT and taxes are included.

Reservations for the hotels listed below must be made through the Congress Office to guarantee the indicated rates negotiated for the Congress.

Cat.	Hotel	Room Category	Single Occupancy	Twin/ Double Occupancy	Breakfast	Distance from Congress hotel
4*	BARCELO’ (Congress hotel)	Standard	€122,60 / £ 115	€122,60 / £ 115	Included
5*	MALMAISON	Standard (Sunday-Thursday Night)	€ 181,20 / £ 170	€ 181,20 / £ 170	€ 12,70 £ 11,95	4,2 miles 6,7 km
		Standard (Friday & Saturday Night)	€ 202,50 / £ 190	€ 202,50 / £ 190
		Superior (Sunday-Thursday Night)	€ 191,90 / £ 180	€ 191,90 / £ 180
		Superior (Friday & Saturday Night)	€ 213,20 / £ 200	€ 213,20 / £ 200
5*	MACDONALD RANDOLPH	Executive	€ 191,90 / £ 180	€ 213,20 / £ 200	Included	3,1 miles 5,12 km
4*	COTSWOLD LODGE	Standard	€ 127,90 / £ 120	€ 149,20 / £ 140	Included	1,8 miles 2,9 km
		Executive	€ 149,20 / £ 140	€ 181,20 / £ 170
		Deluxe	€ 159,90 / £ 150	€ 191,90 / £ 180
4*	HOLIDAY INN	Standard	€ 122,60 / £ 115	€ 122,60 / £ 115	Included	1 mile 1,6 km
3*	WESTERN LINTON LODGE	Standard	€ 80,00 / £ 75	€ 90,60 / £ 85	Included	2,4 miles 3,9 Km
3*	WESTERN LINTON LODGE	Family room	€ 117,30 / £ 110	€ 117,30 / £ 110	Included	2,4 miles 3,9 Km

Approximate exchange rate at date of publishing (19th December 2008): 1€ = 0,94 £ / 1£ = 1,066 €
The Organisers reserve the right to change the fees and rates stated in this programme according to the exchange
rate fluctuation. Any fees/rate changes will be notified on the Congress web site

HOTEL ACCOMMODATION

BARCELO HOTEL 4*
Congress venue

Barceló Oxford Hotel is one of the city's newest and most well-appointed four-star business venues, modern and contemporary in design, located only two miles from the City Centre.

A range of 168 styled bedrooms are available with reverse cycle air-conditioning, large working desk as well as broadband and wireless internet access.

MALMAISON OXFORD 5*

4,2 miles / 6,7 km from the Meeting venue

Originally called Oxford Castle, this unique building was originally constructed by William the Conqueror in 1071. Inside The five acre site, the building's second incarnation is revealed. Until it was decommissioned in 1995, Oxford Castle was better known as HM Prison Oxford.

The 94 bedrooms and suites are distributed throughout five stylistically separate areas of the hotel, the original cell doors gallery the old hospital of the prison, the Governer's House, New Road Wing, and the Houses of Correction.

MACDONALD RANDOLPH HOTEL 5*

3,1 miles / 5,1 km from the Meeting venue

Oxford's leading hotel - The AA Five star Macdonald Randolph is situated in the heart of the city opposite the world famous Ashmolean Museum. It is the ideal base for exploring and enjoying the historic sights of Oxford or the thriving shopping centre just two minutes walk away.

Built in 1864 and recently refurbished, the hotel offers each guest the highest level of comfort and service in a traditional and welcoming environment.

COTSWOLD LODGE HOTEL 4*

1,8 miles / 2,9 km from the Meeting venue

Cotswold Lodge Hotel is a four-star hotel situated in a quiet conservation area just a ten-minute walk from the centre of Oxford. Ideally located close to the Oxford colleges, business, shopping and numerous Oxford attractions, the hotel's convenient parking facilities are an added bonus in a city where car parking is at a premium.

All of the 49 comfortable en suite rooms offer their own charm and character and include ten individually decorated Feature Rooms named after Oxford colleges.

HOLIDAY INN 4*

1 mile / 1, 6 km from the Meeting venue

This 154 bedrooms Hotel is ideally located on the north side of this historic University City, (next to the A34 trunk road with easy access to the M40, Silverstone & M4 motorways). The hotel offers a modern, relaxing environment for either a business or leisure stay in Oxford .

With ample free parking, the hotel is situated in an ideal location for travel into Oxford. The city offers a priority Park and Ride bus service which is located next to the hotel.

BEST WESTERN LINTON LODGE 3*

2, 4 miles / 3, 9 km from the Meeting venue

The Best Western Linton Lodge, previously Edwardian houses still with some original features but fully converted, set in one and a half acres of gardens, in a quiet suburb yet just a mile from the city centre.
Well appointed and comfortable rooms with superb food make this hotel a good choice for leisure and business travellers alike.